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Degree Committee for the Faculty of Physics & Chemistry

 

Types of correction

Most PhD candidates have some corrections to make after the oral. They tend to fall into three categories:

  • very minor (typos) - these can be completed and approved by the Examiners within a few hours, and the Examiners can then recommend a pass when they submit their reports. You will need to submit your hardbound and electronic final version before the degree can be conferred.
  • minor, straightforward corrections - you usually have up to 3 months to complete these; they are usually checked by the Internal Examiner. The Examiners send in their reports before the corrected thesis has been approved so the Board of Graduate Studies will give you conditional approval for the degree. You will only be formally approved for the degree once the corrections have been checked and found to be satisfactory and your hardbound and electronic final version submitted
  • substantial, less straightforward corrections - you usually have up to 6 months to complete these; they are usually checked by both Examiners. The Board of Graduate Studies will give you conditional approval for the degree. You will only be formally approved for the degree once the corrections have been checked and found to be satisfactory and your hardbound and electronic final version submitted

 

Making corrections

Once you have received the Examiners' reports and know what corrections you need to make, you can start work on them. Do discuss with your supervisor if you need additional guidance. If necessary they can discuss your questions with the Examiners.

The time you have to complete your corrections starts from the date of the Board of Graduate Studies meeting at which your result is decided and your result email sent out, not the date of your oral. If you do not complete the corrections within the permitted timeframe you will be removed from the Register of students. You can still hand in the corrected work for approval when you're ready - you will normally be reinstated to the Register when your Examiner(s) inform the Degree Committee that they approve your corrections.

We know it is often the case that Examiners provide a list of corrections directly to the candidate so they can be worked on immediately after the viva. They are not required to do so.

 

Submitting corrections

You are expected to make all the corrections required by your Examiners. If a change has been suggested, rather than required, you should indicate, as part of the list of corrections made, the extent to which you have taken account of such suggestions.

When you have made all the corrections the Examiners requested you should prepare a corrected version of the thesis and a separate a list of the corrections made, including the original and new page numbers. For the convenience of the Examiner, the list of corrections should describe precisely how the earlier text has been amended - with page, paragraph and line references. The list should be in page order.

The joint Examiners report (PhD2) will tell you if corrections need to be approved by the Internal, External or both Examiners. Submit the corrected work and the list of corrections directly to the relevant Examiner(s). Examiners are usually happy to accept electronic files at this stage but if you are in doubt please confirm with your Examiner(s) the format in which they would like to receive the corrections.

 

Correction approval

Your Examiner(s) will check that the corrections have been made to their satisfaction. Corrections are usually approved first time but if the Examiner(s) are not content they can ask you to have another attempt (they will never require additional corrections they had not previously identified). The degree will not be awarded until the Examiner(s) are satisfied.

When the Examiner(s) are satisfied they will inform the Degree Committee of their decision. In turn, the Degree Committee informs the Student Registry. If your examination reports have already been considered at meetings of the Degree Committee and Board of Graduate Studies your corrections can now be approved outside the meeting schedule. Your corrections do not normally need to be considered at any further meetings.

We will let you know when your corrections have been approved. If your Examiner(s) have indicated to you that they are happy with the corrections but you have not heard from the Degree Committee within 10 days please get in contact with us.

You should wait to make the hardbound copy until after the corrections have been approved.

 

Student Status while making corrections

University working restrictions do not apply to you while you make corrections, although students on a Tier 4 visa are still expected to comply with the working conditions laid down by UK Visas and Immigration at all stages (see Working on a Tier 4 visa). You will need to apply for leave to work away if you are planning to complete the corrections outside Cambridge.

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Office closures

The DC 'remote' Office will be closed from 3pm on Friday 28 August 2020 for the August Bank Holiday. We reopen at 9am on Tuesday 1 September 2020.

Meetings schedule

Meetings of the Degree Committee and Board of Graduate Studies, and Degree Ceremonies:

2019-20

2020-21